BPTP AGM 16/7/2009

Present- Edward Turner, Emma Smith, Ken McCormac, Judith Armitage, Carolynn Dickinson, Linda Birch, Hannah Birch, Janice Whitehead, Simon.

Apologies were received from Sarah and Martin Coulson and Trevor Smith.

1) Chairman’s Report

 Edward commented we are a community group which welcomes people of all age groups and abilities, this prompted Emma to state that a person who works with children with learning disabilities had said that BPTP was the first group she had come across who were so encouraging with young children and children and adults with learning difficulties. Edward then went on to say that the one predominant thing to note is the teamwork, and that the result of this was good pantomimes and summer shows. Edward then went on to thank individual people. Carolynn was thanked for stepping into the breach and taking the minutes, following Sarah’s absence at some meetings. Edward felt that Trevor and Martin were perhaps not thanked as much as they should be for their work, pre, during and post production, re set build, stage crew work etc. Linda was thanked for her “directors” and writing skills, her talent is valued and also the extra work she did with Ian was greatly appreciated. Sarah was then thanked for taking on several roles over the last two years, treasurer, secretary, child protection, props, tuck shop etc. It was felt Ken’s publicity efforts were very good.

2) The minutes for the AGM, 2008 were not available.

3) Directors Report

Linda said that the summer show was fantastic, and it was good to see more input from the younger end. We as a group are learning, we are improving content, planning rehearsals etc and we will continue to build on these things with the pantomime. Roger Harrington had said to Linda that he could see that we tried to make everyone feel comfortable, included and important. Linda then went on to say it had been a tough year due to the loss of Alan, but that we had all coped well under the pressure, in the knowledge that Alan will always be with us. We are looking forward to new and exciting times, the younger cast members are showing great improvement and are developing their talents.

4) The meeting was then addressed by Julie. She thanked BPTP on behalf of the parish, for all the hard work. Many people had commented on wide age range involved, especially the inclusion of younger members, which gave them something positive to be involved in. Julie was thanked for her continued support and encouragement.

5) Financial Report

Emma stated the profit level was much greater than in previous years, but that no large items had been purchased. Insurance costs have seen a significant increase. Ticket sales were up on both the summer show and pantomime, we also received a donation in Alan’s name from the LGI staff. Summer show is a good profit maker because it is a low cost production. Some ticket sales had been lost due to people ordering more tickets than they wanted and only paying for the tickets they used. Finances look healthy and we are self-sufficient and have monies in reserve if necessary. Janice proposed acceptance of the accounts, this was seconded by Ken and all the committee were in favor. There was a vote of thanks for Emma and Sarah for both keeping and producing the accounts.

6) Nominations were received for chairman, treasurer, secretary, child protection and committee. The following were all unopposed, proposed, seconded and elected. Edward was elected chairman, Judith, the treasurer, Carolynn, the secretary and Janice, the child protection officer. The following were nominated as committee members, Ken, Emma, Trevor, Linda, Hannah, Simon and Janice, they were all duly proposed, seconded and elected.

7) New signatures are required for the BPTP bank account, as Sarah and Trevor Learoyd are now unavailable. Edward suggested himself, Judith, Emma and Carolynn, and that any two could sign, this was accepted. Judith was asked to look into Internet banking, this was agreed by all.

8) Date of next committee meeting Tuesday, September 15^th, 7.30pm at Linda’s house.

The following are items for the agenda at this meeting

a) Future upgrades of sound and lighting equipment

b) Pre-payment policy for ticket sales

c) Raffle proceeds

d) Child protection

e) Any other item

9) Date for pantomime meeting for all committee, cast and stage crew, Sunday, September 20^th, 2.00pm at St Margaret’s. This meeting is to be followed by a script read through at 3.00pm