Constitution of the Bramley Parish Theatre Players adopted on the eighteenth day of October 2007
The Group shall be called Bramley Parish Theatre Players and be known by the acronym BPTP.
The objects of the BPTP are to involve the public in the dramatic and operatic arts, and to further the development of public enjoyment, appreciation and taste in the said arts.
In furtherance of these objects but not otherwise the BPTP through its Executive Committee may exercise the following powers:-
The BPTP shall consist of Members, and may also include as honorary Life Members such other persons as shall have rendered special services to the BPTP. Members may be acting members or support members.
5. Eligibility for Membership
6. Applications for Membership
Applications for membership shall be made by requesting membership, to any member of the Executive Committee. Membership will be probationary for the first month and then full membership will be accorded or denied by the Executive Committee.
7. Capabilities of Candidates for Membership
Prior to election all candidates for membership as performers (Acting Members) shall satisfy the Executive Committee as to their histrionic and/or musical ability.
8. Expulsion of Members
The Executive Committee may by a unanimous vote remove from the list of Members the name of any Member who has persistently neglected the work undertaken by the BPTP or whose conduct it considers likely to endanger the welfare of the BPTP. The individual shall have the right to be heard by the Executive Committee, accompanied by a friend, before a final decision is made.
9. Subscriptions and Fees
The annual subscription to the BPTP and entrance fees, if applicable, shall be determined from time to time by the Executive Committee.
10. Payment of Entrance Fees and Subscriptions
Entrance fees, if applicable, and first annual subscriptions shall become due and be paid to the Treasurer on receipt of notice of election to full membership from the Secretary, and all subsequent annual subscriptions shall become due by 1st. October in each year and shall be paid to the Treasurer not later than 30th. November.
11. Non-Payment of subscriptions
The Executive Committee shall have power by bare majority to suspend any member whose subscription remains unpaid after 30th. November in any year from exercising all or any of the privileges of membership until his or her subscription is paid.
12. Adjustment of Subscriptions
The Executive Committee shall have power to remit such portion of the subscription as they think right in the case of Members elected after 1st. January or Members leaving the neighbourhood and resigning their membership before the end of any season and to re-admit to the BPTP without entrance fee any persons who have previously been Members when such persons have resigned owing to leaving the neighbourhood or for other good cause.
Members wishing to resign must tell the Secretary and the Executive Committee will decide what portion of the annual subscription, if any, may be refunded.
14. Honorary Life Members
Honorary Life Members may, on the nomination and recommendation of the Executive Committee only, be elected on such terms as the members of the BPTP at an Annual General Meeting may from time to time decide.
15. Executive Committee
16. Executive Committee Members not to be personally interested
17. Meetings of Executive Committee
18. Executive Committee’s Powers
The Executive Committee shall have power to decide any questions arising out of these Rules and all other matters connected with the BPTP (other than and except those which can be dealt with only by the BPTP in General Meeting) and make maintain and publish all necessary orders regulations and bye-laws in connection therewith.
The funds of the BPTP shall be applied solely in furthering the objects of the BPTP.
The funds of the BPTP, including all members’ fees, donations, box office income and bequests, shall be paid into an account operated by the Executive Committee in the name of the BPTP at such bank as the Executive Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two members of the Executive Committee.
No member of the BPTP shall receive payment directly or indirectly for services to the BPTP or for other than legitimate expenses incurred in its work.
No expenditure shall be incurred by any member of the BPTP without the knowledge of the Treasurer and/or Secretary and all accounts shall be sanctioned by the Executive Committee.
The BPTP shall give an annual subscription to the National Operatic and Dramatic Association in accordance with the subscription scales published by that Association, and shall abide by the Rules & Bye-Laws of that Association.
20. Financial Year
The financial year of the BPTP shall commence on 1st. April and an annual profit and loss account and balance sheet shall be prepared within two calendar months after 31st. March in each year. [The Executive Committee shall comply with their obligations under the Charities Act 1993 (or any statutory re-enactment of modification of that Act) with regard to the preparation of an annual report and annual return and their transmission to the Commission.]
21. Annual General Meeting
The Annual General Meeting of the BPTP shall be held in the month of June or as soon as practicable thereafter, when the Report of the Executive Committee and accounts for the past year, duly examined, shall be presented; also the Officers, other members of Executive Committee and an Examiner, for the ensuing year, and the honorary Life Members, if any, elected, and all general business transacted.
Every Annual General Meeting shall be called by the Executive Committee. The Secretary shall give at least 21 days’ notice of the Annual General Meeting to all members of the BPTP. All the members of the BPTP shall be entitled to attend and vote at the meeting.
Before any other business is transacted at the first Annual General Meeting the persons present shall appoint a chairman of the meeting. The chairman shall be the chairman of subsequent Annual General Meetings, but if he or she is not present, the persons present shall appoint a chairman of the meeting.
The Executive Committee shall present to each Annual General Meeting the report and accounts of the BPTP for the preceding year.
Nominations for election to the Executive Committee must be made by members of the BPTP in writing and must be in the hands of the Secretary at least 21 days before the Annual General Meeting. Should nominations exceed vacancies, election shall be by ballot. Should there be no written nominations, nominations can be accepted at the meeting.
22. Retirement of Officers and Executive Committee
The Executive Committee (including the Officers) and the Examiner shall retire annually but shall be eligible for re-election.
The names of candidates for these positions shall be sent to the Secretary in writing at least 21 days before the Annual General Meeting and if more names are proposed than the number required to fill the vacancies and sufficient are not withdrawn at or before such Meeting, the election shall be by ballot. If all the before-mentioned positions shall not be filled at such Meeting or any casual vacancy shall thereafter occur the same shall be filled by the remaining members of the Executive Committee.
23. Special General Meetings
A Special General Meeting of the BPTP may be called at any time at the discretion of the Executive Committee and shall be called within 21 days after the receipt by the Secretary of a requisition in writing to that effect signed by at least three Members. Every such requisition shall specify the business for which the Meeting is to be convened and no other business shall be transacted at such Meeting.
24. Procedure at General Meetings
The Secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every General Meeting of the BPTP.
25. Quorum at General Meetings
No business other than the formal adjournment of the Meeting shall be transacted at any General Meeting unless a quorum be present and such quorum shall consist of not less than 5 persons present and entitled to be there.
26. Resolution at General Meeting
Unless otherwise provided by these Rules all resolutions brought forward at a General Meeting shall be decided by a bare majority of the votes properly recorded at such Meeting and in the case of an equality of votes the Chairman shall have a second or casting vote.
27. Notice of General Meeting
A printed notice of every General Meeting accompanied in the case of the Annual General Meeting by the Statement of Accounts for the past year and particulars of nominations for the Executive Committee (including the Officers) and Examiner and of any proposal to elect an honorary Life Member shall be sent to each member at least 14 days prior to the day fixed for such Meeting.
28. Selection of Works
The Executive Committee shall select the works to be produced by the BPTP and shall determine the dates of productions.
29. Selection of Cast
The cast for any production shall be selected by the Executive Committee or by a Selection Sub-Committee appointed by the Executive Committee and consisting of not less than three persons. Auditions are to be carried out in line with BPTP Audition Policy.
30. Revision of Cast
The Executive Committee or its appointed Sub-Committee shall have power to revise the cast from time to time in consultation with the Show Director, if any Acting Member to whom a character has been assigned shall, in its opinion, prove unsuitable for the part.
31. Obligations of Acting Members
Acting Members shall to the best of their ability play the parts assigned to them and obey the directions given at all rehearsals and performances.
32. Control of Rehearsals
The Musical Director shall conduct all music rehearsals and the Director shall direct all stage rehearsals.
33. Attendance at Rehearsals and Performances
A record of the attendance of Acting Members at rehearsals and performances shall be kept by the Secretary. The Executive Committee shall have power to prohibit any Member whose attendance at rehearsals shall have been irregular from taking part in the performance of the work in preparation. Acting Members absenting themselves from three consecutive rehearsals may, at the discretion of the Executive Committee and in consultation with the show director, be deemed to have resigned their parts in the work then in rehearsal.
34. Acting Members in excess of Requirements
If at any time the number of Members rehearsing a production exceed the number of persons required for the representation of the same, preference shall be given to the Members who, by the regularity of their attendance, shall, in the opinion of the Executive Committee, have rendered themselves most efficient.
35. Production Money
All monies due from Members in connection with the production and performance of any work shall be accounted for, and paid to the Treasurer, within 28 days after the conclusion of the final performance.
36. Production Account
Within two calendar months after the final performance of any work produced by the BPTP, the Executive Committee shall prepare or cause to be prepared a full statement of the receipts and expenses of each production and the same shall be open for the inspection of Members at such time and place as the Executive Committee shall decide.
37. Recovery of Money due to BPTP
All monies due and owing to the BPTP, including the Entrance Fees and Subscriptions of Members, shall be recoverable at law in the name of the Secretary.
38. Dissolution of BPTP
If the Executive Committee decides that it is necessary or advisable to dissolve the BPTP it shall call a meeting of all members of the BPTP, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Executive Committee shall have power to realise any assets held by or on behalf of the BPTP. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the BPTP as the members of the BPTP may determine or failing that shall be applied for some other charitable purpose. A copy of the statement of accounts, or account or statement, for the final accounting period of the BPTP will be sent to the Charity Commission.
39. Alteration to Rules
40. Health and Safety
The BPTP Health and Safety Policy will be followed by all members of the society. Any members observing unsafe practice, incidents etc. must report this to the Executive Committee for action.
41. Child Protection
The BPTP Child Protection Policy will be followed by all members of the society. It will be revisited annually for revision as necessary in the light of any revised good practice. All adults, both cast and crew will be given training or re-training annually and this recorded by the Child Protection Officer. Any concerns about Child Protection must be passed immediately to the Child Protection Officer who will decide the most appropriate action.
42. Equal Opportunities
The BPTP Equal Opportunities Document will be followed by all members.
This policy was accepted in July 2007 and revised on 2nd. October 2008. and 10th. January 2012.